When a report of poor performance is made at the end of a review period, HR can start a Performance Improvement Plan (PIP).
A Performance Improvement Plan (PIP) is a process that gives an employee with performance deficiencies the opportunity to improve. Performance Improvements Plans must be for a short term, as a corrective measure to ensure employees are performing at their best at all times.
The PIP should have a structured performance targets to be achieved by individuals for a minimum period of 3 months and a maximum period of 6 months.
When an appraisal result of an employee’s performance is deemed to be poor at the end of each review period, the HR can initiate a PIP.
Below is the PIP lifecycle within SPPAS.
- HR initiates a PIP by setting the start and ending dates. HR will add specific improvement objectives/target.
- Appraiser may also add additional improvement objectives/target.
- HR, Appraiser and Appraisee updates each objective/target by updating with comments
- Appraiser will indicate if the PIP process was successful (employee was able to improve performance deficiency) or not at the end of the process.
Start a PIP
- Go to Admin > Appraisals, and select the appraisal that you want to start the PIP process.
- Select the ellipsis icon
(More) and then select Start PIP and in the dialog form that will open, fill in the details.You can select multiple appraisals to start a PIP process. If you start a PIP on a single appraisal, you will be redirected to the PIPs page for you to add performance targets. If you start for multiple appraisals, go to Admin > PIPs and add performance targets to the PIPs you created.
Add Performance Targets – HR
- Go to Admin > Appraisals, and select the particular PIP.
- Select the ellipsis icon (More) and then select Edit to open the dialog form.
- In the Performance Targets pane, select New and in the dialog form that will open, fill in the details.
- Title Fill in the title of the performance target objective.
- Details Give a description of what the performance target is to achieve.
- Click on Save to add the performance target. Continue to add more performance target.
Add Performance Targets – Appraiser
- Go to Appraisers > Team PIPs, and select the particular PIP.
- Click on the PIP to open the dialog form.
- In the Performance Targets pane, select New and in the dialog form that will open, fill in the details.
- Title Fill in the title of the performance target objective.
- Details Give a description of what the performance target is to achieve.
- Click on Save to add the performance target. Continue to add more performance target.
Commenting on Target
HR, Appraisers and Appraisees can comment on a performance target to indicate the work they are doing to achieve the target. To comment on a performance target
- For HR, go to Admin > PIPS. For Appraisers, go to Appraisers > Team PIPs and for Appraisee, go to My PIPs and click to open the particular PIP.
- Click the Performance Targets tab.
- Click on the particular target you want to comment.
- Enter your comment using the comment form, or click on Reply to reply to a comment.
Closing a PIP
PIPs can only be closed by Appraisers. When closing a PIP, you will indicate if the Appraisee passed the PIP. To close a PIP
- Go to Appraisers > Team PIPs and select the PIP you want to close.
- Select the ellipsis icon (More) and then select Close PIP.
- In the dialog form that opens, select whether the Appraisee passed or not. Add your comments.
- Click Ok to close the dialog form.